Program Announcements

**If you have any advising-related questions after reading the information below, please send a message to oms-advising@cc.gatech.edu and include your full name and nine-digit GT ID number (90X-XX-XXXX).**

Hello OMSCS Students,

We hope everyone is having a great semester!

This is a reminder that the deadline to withdraw from a Summer 2018 course is Saturday, June 30 at 4:00pm ET.  **Please note that this deadline falls on a weekend.  The Georgia Tech campus, in addition to the OMSCS advising office, will NOT be open on the weekend.  Therefore, if you know you will be withdrawing from your summer course, we highly recommend that you check for any holds and/or withdraw from your class before Saturday, June 30, if possible, to avoid any potential issues.**

Once you withdraw from a course(s), you will have a “W” on your transcript.  Please review the information included in the original email we sent on May 23 (below) for more information and for a list of FAQs.

We will send one final reminder as the June 30 deadline approaches.

Foundational Requirement

Please check which of the following scenarios applies to you regarding the completion of your foundational requirement:

1.  For students whose foundational requirement deadline was the end of the Spring 2018 term (or earlier):

If you were due to complete your foundational requirement by the end of the Spring 2018 term (or earlier), and you have not yet completed it, you will be restricted from registering for any course that is not a foundational course.

**Please note that this is a different process than what was used in previous terms.  You will NOT have a hold placed on your account, so there is nothing you need to do regarding this.**

Once you successfully complete your foundational requirement, you will be able to register for non-foundational courses.

2.  If you matriculated Fall 2017, you have until the end of the Summer 2018 term to complete your foundational requirement.

Please note the information included above in Scenario #1, as this most likely will be the same process used for students who matriculated Fall 2017 who will not complete their foundational requirement by the end of the Summer 2018 term.

We will send more information for this group of students during the Fall 2018 term, so there is no need to contact our office before then if you will not be able to complete your requirement by the end of the Summer 2018 term.

3.  If you matriculated Spring 2018, you have until the end of the Fall 2018 term to complete your foundational requirement.

Please note the information included above in Scenario #1, as this most likely will be the same process used for students who matriculated Spring 2018 who will not complete their foundational requirement by the end of the Fall 2018 term.

Please be sure to plan your future course schedule accordingly so that you can meet your foundational requirement by your designated deadline.

If you still have additional questions after reading this information, please email us at oms-advising@cc.gatech.edu.  Please be sure to include your full name and nine-digit GTID number (90X-XX-XXXX) in every email.

Have a great day!

Sincerely,

OMS CS Advising Team

College of Computing

Georgia Institute of Technology

oms-advising@cc.gatech.edu

_________________________________

**If you have any additional questions after reading the information below, please send a message to oms-advising@cc.gatech.edu and include your full name and nine-digit GT ID number (90X-XX-XXXX).**

Hello OMSCS Students,

We hope your Summer 2018 semester is off to a great start!  Please read through this entire email carefully.

The following information is available in your Summer 2018 Orientation document that was sent on May 1 (also available online at http://www.omscs.gatech.edu/online-ms-cs/omscsportal).

REGISTRATION HOLDS

1.  Check to see if you have any holds that might prevent you from withdrawing from a course(s).  Instructions on how to view holds can be found here:  Holds.

2.  If you have a hold, you MUST clear it before you can withdraw from a course(s).

  • If you have a Graduate Admissions hold:
    • Graduate Admissions is missing documentation (probably final official transcripts).  For any questions regarding this, please email them at gradinfo@mail.gatech.edu or call 404.894.1610.
    • If you are located in the Atlanta area and wish to drop off the documents instead of mailing them, you may do so.  Graduate Admissions is located in the Savant Building, room 318, on the Georgia Tech campus. 
    • If you are n ot located in the Atlanta area, please mail your documents to Graduate Admissions (see Section K in the Summer 2018 Orientation document for the mailing address) or email them to transcripts@grad.gatech.edu.
  • If you have a Lawful Presence hold:
    • There are specific documents that can be used to clear this hold.  Go to the G raduate Admissions home page (http://grad.gatech.edu/) u nder "New & Current Students” and click “Lawful Presence”.  For any questions regarding this, please email lawfulpresence@grad.gatech.edu.
  • If you have an Immunization hold:
    • S end an email to immunizations@health.gatech.edu and request a Waiver Request Form.  Once the waiver is submitted, it is valid for o ne year from the date it is signed.  “Distance Learners” do not require proof of immunization but must complete the yearly waiver.

WITHDRAWING FROM A COURSE

For instructions on how to withdraw from a course(s), please visit https://registrar.gatech.edu/current-students/withdrawal-and-dropping-courses.  Once a student has successfully withdrawn from the course, it is our understanding that its status field in OSCAR will change from "**Registered**" to "Course Drop by Student”, “Withdrawn from School”, or “Withdrawal-Student Initiated".

Please note the following:

  1. The deadline to withdraw from a course(s) is Saturday, June 30 at 4:00pm ET.  Once you withdraw from a course(s), you will have a “W” (or “W”s) on your transcript.  **Please note that this deadline falls on a weekend.  The Georgia Tech campus, in addition to the OMSCS advising office, will NOT be open on the weekend.  Therefore, if you know you will be withdrawing from your summer course, we highly recommend that you check for any holds and/or withdraw from your class before Saturday, June 30, if possible, to avoid any potential issues.**
  2. If you withdraw from the only course you are enrolled in, or ALL the courses you are enrolled in, this is called a “withdrawal from school”.  A “withdrawal from school” does NOT mean you are dropped from the OMS CS program. 
  3. If you withdraw from school in Summer 2018 and have a record of enrollment for the term (there is a “W” on your transcript), you can still register for the Fall 2018 term. 
  4. Students are eligible for partial refunds only if they withdraw from the entire term before the withdrawal deadline.  For questions regarding refund eligibility and/or disbursement, please visit the Bursar’s Office website (http://www.bursar.gatech.edu/) or contact them directly.  The refund schedule is available here:  http://www.bursar.gatech.edu/content/refund-calendars.  Refer to the “Summer 2018 Refund Calendar" — NOT the "Distance Learning Refund Calendar".
  5. If you received financial aid, contact the Office of Scholarships & Financial Aid with any questions on how withdrawing may affect your loan (http://www.finaid.gatech.edu/).
  6. As a reminder, the student-run OMS CS Google + community is a fantastic resource for advice or support from your fellow students:  https://plus.google.com/communities/108902554607547634726.

FAQ’s REGARDING WITHDRAWING FROM A SUMMER 2018 COURSE(S):

Question:  What is the impact of receiving a “W” on my transcript?

Answer:  A “W” is visible on your transcript, but it has no impact on your GPA.  At this time, there is no set limit on how many “W”s a student can have on his/her transcript.  However, please keep in mind that you must make "satisfactory academic progress" in order to continue to enroll in the OMSCS program.  If you are withdrawing semester after semester, you may be at risk for being academically dismissed (though you should be warned of this ahead of time), so you need to try to complete at least one course per three semesters.

Question:  If I withdraw from a course, can I repeat it later?  What are the consequences of doing so?

Answer:  If you retake a course from which you previously have withdrawn, the “W” from your first attempt and the new grade from that class both will appear on your transcript.  As a reminder, a “W” has no impact on your GPA.

Question:  What happens if I withdraw from my Summer 2018 course(s) and do not fulfill my foundational requirement by my designated deadline?

Answer:  As per the emails that have been sent regarding the foundational deadline and the Orientation documents, students who have not satisfied their foundational requirement by their designated deadlines have been restricted to enrolling only in foundational courses until they have fulfilled the requirement.  At this time, a hold should not be placed on your account, and you should not be dismissed (unless you are academically dismissed from the program due to not maintaining the GPA requirement).  We anticipate that this same process will be used going forward, but please be sure to monitor your email closely, as we will send more information regarding the foundational requirement as the semester progresses (particularly for students whose deadline has passed).

Question:  How can I confirm that I have withdrawn from my course(s)?

Answer:  To confirm if you withdrew from a course(s) correctly, please view your “Student Detail Schedule” section of OSCAR.  The step-by-step instructions on how to view this can be found in Section H of the Summer 2018 Orientation document (linked above).  Once a student has withdrawn from his/her course successfully, its status field in OSCAR will change from "**Registered**" to "Course Drop by Student”, “Withdrawn from School”, or “Withdrawal-Student Initiated”.  **Please do not email our office asking for confirmation of your withdrawal, as you will be directed to this email.**

Question: If I withdraw from my Summer 2018 course(s), do I need to complete a Petition to the Faculty form to enroll in Fall 2018 courses?

Answer:  As per Georgia Tech policy (https://registrar.gatech.edu/alumni/readmission), “Any student, except a part-time graduate student, who withdraws during a term and wishes to return the following term must complete a petition to the faculty form only.”  Therefore, since OMSCS students are part-time graduate students, you do not need to submit a "Petition to the Faculty” form if you withdraw from your Summer 2018 course.

Question:  When would an OMSCS student need to apply for readmission?

Answer:  OMSCS students can take a semester off at any time.  However, if you take two or more consecutive semesters off (the summer semester counts towards the two consecutive semesters), you must apply for readmission.  For more information, please review the Registrar’s Readmission Policy online at:  https://registrar.gatech.edu/alumni/readmission.

For example, if a student enrolls in a Summer 2018 course and withdraws (which would result in a “W” on his/her transcript), this counts as a record of enrollment for that semester.  Therefore, the student would need to sit out the Fall 2018 and Spring 2019 semesters before having to apply for readmission for Summer 2019 (or any semester thereafter).

Question:  Who should I contact for questions about refund eligibility?

Answer:  For questions regarding refunds, please contact the Bursar's Office.  Their contact information can be found on their website at http://www.bursar.gatech.edu.

Question:  If I miss the deadline to withdraw, can the OMSCS advisors withdraw me from my course(s)?

Answer:  Unfortunately, the OMSCS advisors cannot withdraw students from courses.  Therefore, students must withdraw themselves from their course(s) before the deadline of Saturday, June 30 at 4:00pm ET.

Question:  What happens to my academic standing if I withdraw from the Summer 2018 term?

Answer:  It is our understanding that if you withdraw from the Summer 2018 term, and you do not have any new grades that would change your status, then your academic standing from the previous term would carry over.  For example, if you were on academic warning or academic probation after your last enrolled term, then this status would carry over to the Fall 2018 term (if you withdraw from the Summer 2018 term and do not have any new grades to change your academic standing).

Question:  What happens to my access in T-Square/Canvas/Piazza once I withdraw from a course(s)?

Answer:  If you withdraw from a Summer 2018 course(s), please note that your access to T-Square, Canvas, and/or Piazza may not update immediately.  It is our understanding that your access to Piazza should update on its own within the next couple of weeks after you withdraw from the course(s).  If an extended amount of time passes, and you still have access to T-Square/Canvas, please contact your TA(s) and/or your instructor(s) first.  If they are unable to assist you, please contact the Technology Services Organization (TSO).  Their contact information can be found online at https://support.cc.gatech.edu/.

If you have additional questions after reading this entire message, please email us at oms-advising@cc.gatech.edu.  Please be sure to include your full name and nine-digit GTID number (90X-XX-XXXX) in every email.

Enjoy the summer semester!

Sincerely,

OMS CS Advising Team

College of Computing

Georgia Institute of Technology

oms-advising@cc.gatech.edu

___________

The latest announcement(s) from OMS CS and your advising team.

**If you are planning to graduate by the end of the Fall 2018 term, please read the following message carefully.  It is long, but this message contains important information.  If you do not plan to graduate by the end of the Fall 2018 term, you may disregard this message.**

If you are NOT a Fall 2018 degree candidate, and you have general advising-related questions, please email us at oms-advising@cc.gatech.edu.  Please make sure to include your full name and nine-digit GT ID number (90X-XX-XXXX) in every email.

Hello,

This is the final reminder that if you plan to graduate at the end of the Fall 2018 term, you have until Friday, June 1 to apply.  Please see the original email that was sent on April 11 (below), in addition to the attached document, for step-by-step instructions on how to apply for graduation.

Please note the following:

  • If you have submitted your OAG and POS form already, thank you for doing so.  Your advisor should have sent you an email confirming receipt of the POS form.
  • Please do NOT hand write your POS forms.  These forms should be completed electronically.

Also, please keep in mind that you must declare your specialization so that we can complete the audits on your record.  To declare your specialization:

‧      Log into BuzzPort at https://buzzport.gatech.edu/cp/home/displaylogin.

‧      In BuzzPort, go to "Registration – OSCAR".

‧      Go to "Student Services & Financial Aid".

‧      Find "Student Records".

‧      Find "Change Program of Study".

‧      Select “MSCS". This provides access to the “Major Specialization” field that all students can update.

You may change your specialization at any time that does not conflict with an active period of registration.  Once an active registration begins, you CANNOT change or add your specialization.

Please remember that although you may see 11 specializations available to select, OMSCS students are limited to one of the four that are offered through the Online campus:  Computational Perception and Robotics, Computing Systems, Interactive Intelligence, or Machine Learning. 

Each OMSCS student is required to complete one specialization, and only one specialization may be officially declared in OSCAR.

Finally, please remember that there is a new advisor breakdown:

Last Names A:  Becky Wilson

Last Names B-E:  Jessica Celestine

Last Names F-J:  Reina Grundhoefer

Last Names K-M:  Priyal Shah

Last Names N-Sn:  Sarah Farrar

Last Name So-Z:  Jason Dorick

**If you are a Fall 2018 degree candidate and have any questions regarding this information, please contact your advisor directly and include your full name and nine-digit GT ID number (90X-XX-XXXX).**

Have a great day!

Sincerely,

OMSCS Advising Team

College of Computing

Georgia Institute of Technology

oms-advising@cc.gatech.edu

 

**If you are planning to graduate by the end of the Fall 2018 term, please read the following message carefully.  It is long, but this message contains important information.  If you do not plan to graduate by the end of the Fall 2018 term, you may disregard this message.**

If you are NOT a Fall 2018 degree candidate, and you have general advising-related questions, please email us at oms-advising@cc.gatech.edu.  Please make sure to include your full name and nine-digit GT ID number (90X-XX-XXXX) in every email.

Hello!

If you plan to graduate at the end of the Fall 2018 term, you have until Friday, June 1 to apply.

IF YOU ARE ON THE 30-HOUR CURRICULUM:

1.  You must submit the OAG (Online Application for Graduation):  https://registrar.gatech.edu/info/online-application-graduation-oag-graduate-students.

2.  You must submit an MSCS Program of Study form to your advisor:  http://www.cc.gatech.edu/academics/degree-programs/masters/forms.  Please note that this is a separate form that you must download — it is NOT completed at the time you submit your OAG through OSCAR.  Also, please be sure to include the term (Fall 2018) in the subject line of your email when submitting your POS form to your advisor.

3.  If you are on a Mac, you can click the "Program of Study” link to download it.  In our experience, Firefox works best to open the form.

4.  If you are on a PC, you will need to right click and “Save As”.

5.  Please remember that your Specialization choices are limited to Computational Perception and Robotics, Computing Systems, Interactive Intelligence, and Machine Learning.  If you select one of the other specializations, it will not be accepted.

6.  You must declare your specialization so that a degree audit can be performed by your advisor.  Please note that specializations cannot be declared during active periods of registration.  Therefore, if you have not declared your specialization, you will need to do this after the current registration period ends at 4:00pm ET on Friday, May 18.  To declare your specialization, please follow these instructions:

  • Log into BuzzPort at
  • https://buzzport.gatech.edu/cp/home/displaylogin.
  • In BuzzPort, go to "Registration – OSCAR".
  • Go to "Student Services & Financial Aid".
  • Find "Student Records".
  • Find "Change Program of Study".
  • Select “MSCS". This provides access to the “Major Specialization” field that all students can update.

IF YOU ARE ON THE 36-HOUR CURRICULUM:

1.  **This only applies to students who matriculated Summer 2015 or earlier who requested to remain on the old curriculum (36 hours).**

2.  You must submit the OAG (Online Application for Graduation):    https://registrar.gatech.edu/info/online-application-graduation-oag-graduate-students.

3.  Contact your advisor (as noted above) to let him/her know you have applied to graduate from the 36-hour curriculum.  There will be an additional step for you to complete.

COMMENCEMENT:

PLEASE NOTE:

  • If you petitioned for graduation during a previous term, and you did/will not graduate, you MUST submit your updated POS form again.  Please contact your advisor for further instructions regarding your OAG.
  • Please review the attached document for a reminder on the step-by-step instructions and general degree requirements.
  • For courses in progress, please leave the “Grade” field(s) blank.  If you are unsure what course(s) you will be taking in a future term(s), please leave the “Prefix & No.”, “Course Title”, and “Grade” fields blank.  We will complete these fields when we conduct our degree audits.
  • Please do not complete the POS forms by hand.
  • For the CS 8803 GA Graduate Algorithms course, please list this in the appropriate “Transfer Credit/Substitutions” section on the POS form (Section 2) if it is a required course for your specialization.  Please do NOT list this in the CS 6505 Computability, Algorithms, and Complexity field unless you actually completed the CS 6505 course.
  • We will not be making manual changes to your record in DegreeWorks until our second audit, which will be after Phase II registration in August.  Therefore, any recent curriculum changes that were made will not be reflected in DegreeWorks until after Phase II registration.
  • Our departmental deadline is earlier than the posted Institute deadline for YOUR BENEFIT.  If we do not have time to process/audit these forms before the semester ends, we cannot ensure that you will meet your degree requirements.  Due to the increased number of applications we are receiving, your advisors will need as much time as possible to review each of these forms carefully, so please be sure that you meet the established departmental deadline.

If you do not submit your Fall 2018 OAG and your completed POS form by our departmental deadline of Friday, June 1, we will not be able to review your record before the end of Phase II registration.  This means that we cannot guarantee that you will be able to enroll in the course(s) you need for the Fall 2018 term.  We have received a numerous amount of late applications in the past, so we would like to avoid this in the future, as we want to ensure there is enough time to audit your record thoroughly.

Graduation FAQs:

1.  I plan to graduate by the end of the Fall 2018 semester, but I am waitlisted for a course I need to graduate, or the wait list for the course I need to graduate is full.  What do I do?

As we have done in previous semesters, we will ensure that official degree candidates (students who have submitted the OAG and a completed POS form to their advisor by the departmental deadline of Friday, June 1) are registered for the specialization courses that they need to graduate.  As we are conducting our first audit over the summer, we make note of any degree candidates who are waitlisted for or not yet waitlisted for a specific specialization course that they need.  As we get closer to the Phase II registration period in August, we will bump these students to the top of the wait list.  Please note that we only do this for specialization courses, not “free” electives.  Therefore, if you are waitlisted at this time, please be sure to monitor your account carefully and frequently to ensure that you do not miss a wait list notification, if you receive one.  If you are not yet on the wait list, be sure to monitor the course and add yourself to the wait list as soon as a space becomes available.

2.  I want to graduate by the end of the Fall 2018 semester, but I need three courses to do so.  What do I do?

Students who wish to petition to take a third course can request this during Phase II.  More information will be sent prior to the start of Phase II registration.  In the meantime, go ahead and submit your OAG and completed POS form.  If your request to take a third course is approved, and you are able to register for all of the courses you need to graduate, you will be on track for graduation.  If your request to take a third course it not approved, or if you are not able to register for all of the courses you need to graduate, we simply will inactivate your OAG, and you will need to reapply in a future semester.

3.  What is the process once I apply for graduation?

After you submit your Online Application for Graduation (OAG) and completed Program of Study (POS) form, your advisor will conduct several audits on your record to ensure you are on track to graduate by the end of the term.  The first audit is completed prior to the start of Phase II registration for your graduation term.  The purpose of this audit is to ensure you are enrolled in the course(s) you need to fulfill your degree requirements.  The second audit is completed after Phase II registration has ended to ensure that you remained registered in the appropriate course(s).  The third audit is completed after the semester’s withdrawal deadline to ensure you did not withdraw from a course(s) you need to graduate.  The final audit is completed after grades have been released for the semester so that we can confirm that you successfully met all of your degree requirements.

Grades typically are released on the Tuesday after the commencement ceremony.  Our office performs the final degree audit once grades have been posted so that degrees can be conferred by the Thursday of that same week.  Please refer to the academic calendar online at https://registrar.gatech.edu/calendar for term-specific dates.

Therefore, it unfortunately is possible for students to attend the commencement ceremony and later discover that they did not earn the grade(s) they needed to fulfill the degree requirements.  We will notify students if this is the case, but fortunately this does not happen often.

4.  What resources should I consult as a degree candidate?

Please visit the Registrar’s “Degree Candidate” website at https://registrar.gatech.edu/info/degree-candidate-faq for helpful information.  There are additional links available on the left-hand side of the page that may be of interest to you.

Additionally, please visit http://www.commencement.gatech.edu/ for more information regarding the commencement ceremony.  The Commencement Office’s contact information can be found online at http://www.commencement.gatech.edu/contact-commencement-office.

5.  Am I invited to participate in the commencement ceremony?

OMSCS students are invited to participate in the commencement ceremonies.  Please note that commencement ceremonies only take place in the spring and fall terms.  For more information regarding commencement ceremonies, please visit http://www.commencement.gatech.edu/.

6.  How long after commencement will I receive my diploma?

Diplomas are printed by an outside company, and it typically takes six to eight weeks after the commencement ceremony for the diplomas to be printed and mailed.

7.  What happens if I apply to graduate and do not meet the degree requirements by the end of that term?

If you did not meet the degree requirements by the end of the term for which you applied to graduate, your graduation application would be inactivated.  To clarify, these are the most common reasons why your graduation application would need to be inactivated:

● You did not register for the courses you needed to fulfill your degree requirements by the end of the term. 

● You withdrew from a course(s) you needed to fulfill your degree requirements by the end of the term.

● You did not earn the grade(s) you needed to fulfill your degree requirements.

● You did not earn the overall cumulative 3.0 GPA requirement.

Once your graduation application had been inactivated, you would need to re-apply for graduation and submit updated graduation materials as instructed by the OMSCS advising team for your new anticipated graduation term.

8.  Can I still attend the commencement ceremony if I do not think I successfully completed the Fall 2018 term and/or fulfilled my degree requirements?

Please note that since grades are not finalized until after the commencement ceremony, there have been times where a student has attended the commencement ceremony but unfortunately did not earn the grade he/she needed in a particular course.  In this case, the student would need to enroll in a future term in order to fulfill the degree requirements.

Therefore, if you are a degree candidate and have followed the steps on the Commencement Office’s website to attend the ceremony, you should be eligible to attend.  Please feel free to contact the Commencement Office directly if you have additional questions regarding this.  As a reminder, the Commencement Office’s contact information can be found online at http://www.commencement.gatech.edu/contact-commencement-office.

9.  Can I continue taking OMS CS courses after I graduate from the program?

It is possible for students to continue taking courses after they have graduated.  In the semester you are graduating, you should tell your academic advisor (after your graduating term’s withdrawal deadline) that you wish to become a special/non-degree student in the next (or in a future) term.  Term-specific information regarding the exact timeline and deadline to submit the required form should be available after that term’s withdrawal deadline.

To confirm, special/non-degree requests are not processed until aftergrades have been released at the end of the term, as the advisors do not want to request the status change in the unfortunate event that a student did not fulfill the degree requirements that term as planned.

Please keep in mind the following regarding the special/non-degree student status:

  • ●  You will continue paying OMSCS tuition and fees. 
  • ●  You will have a later registration time ticket than degree-seeking students.
  • ●  The same rule applies in that if special/non-degree students do not enroll for two consecutive terms (including the summer term), they have to apply for readmission.
  • ●  The special/non-degree status will last until you apply for another program at Georgia Tech.
  • ●  There is no overall limit on how many courses you can take as a special/non-degree student.
  • ●  You would earn credits in the sense that if you wanted to transfer them to another institution, you could.  However, at Georgia Tech, the credits would not count for anything.
  • ●  Courses taken as a special/non-degree student will alter your GPA because the GPA does not start over again with a new class standing.  However, for the purposes of your resume, whatever you GPA was when your degree was awarded will be your MS GPA.
  • ●  Courses taken as a special/non-degree student will appear on your transcript and become a part of your student record (this is not optional).

10.  Can I continue being a TA after I graduate from the program?

This is possible, but it is more complicated than taking courses after graduating.  You would have to be hired as a part-time instructor.  The hiring takes more time, and you have to consent to a background check.  Therefore, you should be absolutely sure that you really want to continue being a TA before you apply.

Please note that international students who are not living in the U.S. most likely cannot be hired as TAs, as the Institute has to be able to verify your identity and conduct a background check, and you have to have a Social Security number to do this.  International students who are not living in the U.S. may not work as TAs for free.  Unless we hire the TA, there is no way of holding him/her accountable for his/her work as a TA. 

**If you are a Fall 2018 degree candidate and have any questions regarding this information, please contact your advisor directly and include your full name and nine-digit GT ID number (90X-XX-XXXX).**

Sincerely,

OMSCS Advising Team

College of Computing

Georgia Institute of Technology

oms-advising@cc.gatech.edu

----------------------

This message will be long, but it is important that you read this message in its entirety.

Please read this ENTIRE email, and if you have any advising-related questions, please email oms-advising@cc.gatech.edu.  Please be sure to include your full name and nine-digit GT ID number (90X-XX-XXXX) in EVERY email.  If your question is answered in the email below, you will be referred back to this email

Please remember that Phase I registration is for RETURNING OMSCS STUDENTS ONLY.  New students will register during Phase II.

The Summer 2018 and Fall 2018 schedules will be available to view sometime today (March 8).

SUMMER 2018 

1.  Time Tickets

Time tickets tell you the exact day and time you will be able to start registering for your classes.  Here is the link on how to view your time ticket:  https://registrar.gatech.edu/registration/time-tickets.

Time tickets will be available to view for Summer 2018 Registration after 6:00pm Eastern Time on Thursday, March 22.  Please note that registration does not begin at this time, but rather your time ticket will tell you the exact day and time that you can begin registering during the Summer registration window.

Time tickets are issued based on the number of earned hours you have completed to date.  As a reminder, time tickets are issued by the Registrar’s Office, and we have no control over that process.

2.  Registration Holds

It is possible you may have a registration hold due to missing documents or immunization documentation.  Here is the link on how to check your holds:  https://registrar.gatech.edu/registration/holds.  The department who issued the hold must clear your hold. 

If you have an “immunization” hold, please send an email to immunizations@health.gatech.edu to request a waiver so that you can get that hold removed.

If you have not completed your Foundational Requirement, you will be restricted from registering for any course that is not a Foundational course.

3.  How to Register for Classes

Here is the link on how to register for classes:  https://registrar.gatech.edu/registration/registration-information.

4.  Summer 2018 Facts

Summer 2018 Registration will take place during one LONG Phase of registration period that begins on March 26 and does not end until 4:00PM ET on May 18. 

The term dates for Summer 2018 term are May 14 — August 3.  You can check the Summer 2018 term academic calendar on the Registrar’s website at http://registrar.gatech.edu/.

Please keep in mind that there are “CSE” classes; therefore, be sure to do a search on both “CS” and “CSE” for a full listing of the online courses offered.  The search for CS is “Computer Science”, and the search for CSE is "Computational Science and Engineering".

Keep in mind that the OMS Analytics program will have online courses as well, so make sure you are looking at the section codes.  Generally, the section code “OAN” will be an MS Analytics only course.  At this time, OMSCS students are not able to register for OMS Analytics courses.

5.  Waitlisting

We WILL be “waitlisting” during the entire registration period for Summer 2018.  Please remember that the wait lists do not “go live” until the final time ticket has opened for registration.

If you change your mind about a course you are waitlisted for, you have to remove yourself from the wait list.  We cannot remove you.  Additionally, we cannot add students to the wait list — you must add yourself.

For more information about waitlisting, please visit:  https://registrar.gatech.edu/registration/waitlists.  PLEASE review this information carefully!  

 ***You only have 12 hours to add the course after you receive the waitlist notification.*** 

Please note that there are two different reasons why you might be issued a waitlist notification:  either we have added seats to a course or someone else drops the class and releases the seat.  We can control when we add seats, but we cannot control when someone else drops.  If you receive a waitlist notification at midnight, it is because someone else dropped the course at that time, and we cannot control that.  Once you receive the notification, you must add by CRN.  Add by look up does not work for waitlisted courses.  If you do not register within the 12-hour period, you will be dropped from the wait list, and the next person on the list will receive the permission to enroll.  We have no control over this.  If this happens, your only option is to add yourself back to the wait list and hope for the best.

PLEASE do not add yourself to the wait list for every class.  Waitlisting for ONLY the course you want helps us better determine demand.  

6.  Note:  Due to limited course availability, students only will be allowed to take one (1) course during Summer 2018 term (as has been the case every Summer).  Course sizes will be limited based on TA availability.

7. CS 8803 O07- new course number  

Intro to Cyber Physical Systems Security has a new course number, CS 6263.  Only the course number has changed.  If you took CS 8803 O07, you cannot also get credit for CS 6263.  At this time, this course is still not a foundational course.

8.  Declare Your Specialization Before Registration Starts

This is a reminder that if you haven’t, you should declare your specialization in OSCAR as soon as you know which one you will pursue.    It helps us determine course demand and also enables advisors to better assist you when you have questions about what courses you need to take.  It also enables you to be able to use DegreeWorks for “self service” by applying the correct curriculum to your degree program.  

As a reminder, to declare your specialization, you should go to OSCAR to the Student Services and Financial Aid menu->Student Records->Change Program of Study, select “MSCS”, and then choose your specialization from the list.  Please remember that OMSCS students can only select one of the 4 specializations offered through the OMSCS program:  Computational Perception and Robotics, Computing Systems, Interactive Intelligence, or Machine Learning.

9. Degreeworks

This is a reminder that you can review your academic progress at any time by logging onto DegreeWorks at www.degreeworks.gatech.edu using your GT credentials.  Here you also can review your degree status if you have petitioned to graduate and any exceptions that we have applied to your program of study.  It is advisable for all students to look at DegreeWorks at least once per semester during a regular enrolled term and at least four times per semester during your graduating semester (before Phase II registration ends, after Phase II ends, after the withdrawal deadline, and after final grades are in).  If you find any discrepancies, please report those to your advisor.  We generally do not apply exceptions in DegreeWorks until AFTER you have petitioned to graduate.

Fall 2018

1.  Time Tickets

Time tickets tell you the exact day and time you will be able to start registering for your classes.  Here is the link on how to view your time ticket:  https://registrar.gatech.edu/registration/time-tickets.

Time tickets will be available to view for Fall 2017 Phase I after 6:00pm Eastern Time on Thursday, March 22.  Please note that registration does not begin at this time, but rather your time ticket will tell you the exact day and time that you can begin registering during the Phase I registration window.

Time tickets are issued based on the number of earned hours you have completed to date.  As a reminder, time tickets are issued by the Registrar’s Office, and we have no control over that process.

2.  Registration Holds

It is possible you may have a registration hold due to missing documents or missing immunization documentation.  Here is the link to check your holds:  https://registrar.gatech.edu/registration/holds.  

If you have an “immunization” hold, please send an email to immunizations@health.gatech.edu to request a waiver so that you can get that hold removed.

If you have not completed your Foundational Requirement, you will be restricted from registering for any course that is not a Foundational course, and you will be limited to 6 credit hours for the Fall 2018 term.

3.  How to Register for Classes

Here is the link on how to register for classes:  https://registrar.gatech.edu/registration/registration-information.

4. Fall 2018 Facts

Fall Phase I registration opens on Monday, March 26, and ends on May 18 at 4:00PM ET.

The Fall 2018 term begins on Monday, August 20 and ends on December 15.

You can check the Fall 2018 term academic calendar on the Registrar’s website at http://registrar.gatech.edu/.  

If you plan to take two special topics classes with the same course number (ex: CS 8803), you will need a duplicate course permit to register for both.  Please contact oms-advising@cc.gatech.edu to request this.  Please be sure to include your full name, nine-digit GT ID number (90X-XX-XXXX), and the name of the course you are attempting to add to your schedule.

Please keep in mind that there are “CSE” classes; therefore, be sure to do a search on both “CS” and “CSE” for a full listing of the online courses offered.  The search for CS is “Computer Science”, and the search for CSE is "Computational Science and Engineering".

Keep in mind that the OMS Analytics program will have online courses as well, so make sure you are looking at the section codes.  Generally, the section code “OAN” will be an MS Analytics only course.  At this time, OMSCS students are not able to register for OMS Analytics courses.

REMEMBER that per new policy, ALL OMSCS students are limited to 6 credit hours per term for the Fall and Spring terms.  Students who wish to petition to take a third course can request this during Phase II.  More information will be sent prior to the start of Phase II registration.

5.  Waitlisting

We WILL be “waitlisting” during Phase I for Fall 2018.    

Your total number of enrolled+waitlisted hours should never be more than 6 hours.  WE WILL CHECK PERIODICALLY.  Violation may resort to being moved to the bottoms of all the lists you are on.

6. CS 8803 O07 — New Course Number  

Intro to Cyber Physical Systems Security has a new course number, CS 6263.  Only the course number has changed.  If you took CS 8803 O07, you cannot also get credit for CS 6263.  At this time, this course is still not a foundational course.

7.  Declare Your Specialization Before Registration Starts

This is a reminder that if you haven’t, you should declare your specialization in OSCAR as soon as you know which one you will pursue.    It helps us determine course demand and also enables advisors to better assist you when you have questions about what courses you need to take.  It also enables you to be able to use DegreeWorks for “self service” by applying the correct curriculum to your degree program.  

As a reminder, to declare your specialization, you should go to OSCAR to the Student Services and Financial Aid menu->Student Records->Change Program of Study, select “MSCS”, and then choose your specialization from the list.  Please remember that OMSCS students can only select one of the 4 specializations offered through the OMSCS program:  Computational Perception and Robotics, Computing Systems, Interactive Intelligence, or Machine Learning.

8. Degreeworks

This is a reminder that you can review your academic progress at any time by logging onto DegreeWorks at www.degreeworks.gatech.edu using your GT credentials.  Here you also can review your degree status if you have petitioned to graduate and any exceptions that we have applied to your program of study.  It is advisable for all students to look at DegreeWorks at least once per semester during a regular enrolled term and at least four times per semester during your graduating semester (before Phase II registration ends, after Phase II ends, after the withdrawal deadline, and after final grades are in).  If you find any discrepancies, please report those to your advisor.  We generally do not apply exceptions in DegreeWorks until AFTER you have petitioned to graduate.

Reminder:  The Google+ OMSCS Community (https://plus.google.com/communities/108902554607547634726) is an awesome resource, but please note that it is not the official forum for communication from our office.

Below you will find some FAQs about Registration.

As a reminder, if you have any additional advising-related questions after reading through this information, please send a message to oms-advising@cc.gatech.edu and include your full name and your nine-digit GT ID number (90X-XX-XXXX).  Have a great day!

Sincerely,

OMSCS Advising Team

FAQs

Q:  Can I take both CS 6505 and CS 8803 GA?

A:  Yes, however there is most likely a significant overlap in course materials, so we would not recommend it.

Q:  Can I now count the “C” I earned in CS 6505 for my specialization since CS 8803 GA is the new replacement course?

A:  No.  All specialization coursework must still be completed with a “B” or better. 

Q:  When can I declare my specialization?

A:  You can declare your specialization ANYTIME EXCEPT during an active Registration period.  If you will graduate in Summer 18 or Fall 18, you will want to declare your specialization before registration begins.

Q:  I have a missing documentation hold.  How do I get it removed?

A:  Contact Graduate Studies at 404-894-1610.

Q:  I have a cohort restriction, but I completed my Foundational Requirement.  What should I do? 

A:  Please email oms-advising@cc.gatech.edu and request to have that restriction removed.

Q:  Can I take the Summer 2018 semester off without penalty?  

A:  If you enrolled in Spring 2018, you can take Summer 2018 off without penalty.  If you did not enroll in Spring 2018, you must enroll in Summer 2018 or else you will have to apply for readmission (https://registrar.gatech.edu/alumni/readmission).  As a reminder, a “W” counts as a record of enrollment.  Therefore, if you withdrew from your Spring 2018 course(s), this counts as a record of enrollment.

Q:  Why is my time ticket not on the first day of registration?

A:  Graduate students are typically one of the last groups to become active as far as time tickets during registration.  Therefore, your time ticket is unlikely to be for the first day of registration.