The latest announcements from OMS CS and your advising team.
Monday, February 20, 2017
**Please read this ENTIRE email, and if you have any advising related questions, please email email@example.com. Please be sure to include your full name and nine-digit GT ID number (90X-XX-XXXX) in EVERY email.**
We hope everyone is having a great spring semester so far!
This is a reminder that the deadline to withdraw from a Spring 2017 course(s) is Wednesday, March 15 at 4:00pm ET. Once you withdraw from a course(s), you will have a “W” (or “W”s) on your transcript. Please review the information included in the original email we sent (below) on January 20 for more information and for a list of FAQs.
We will send one final reminder as the March 15 deadline approaches.
As a reminder, there has been change to our OMSCS Advising team. As a result, please note the following:
- Jessica Celestine (firstname.lastname@example.org) is the advisor for students whose last names begin with A through G.
- Reina Grundhoefer (email@example.com) is the advisor for students whose last names begin with H through O.
- Sarah Farrar (firstname.lastname@example.org) is the advisor for students whose last names begin with P through Y.
- Becky Wilson (email@example.com) is the advisor for students whose last names begin with Z.
Please check which of the following scenarios applies to you regarding the completion of your foundational requirement:
1. If you matriculated Spring 2016 or earlier and were due to complete your foundational requirement by the end of the Fall 2016 term (or earlier):
If you were due to complete your foundational requirement by the end of the Fall 2016 term (or earlier), and you have not yet completed it, you will have a cohort restriction placed on your account that will restrict you from registering for any course that is not a foundational course.
**Please note that this is a different process than what was used in previous terms. You will NOT have a hold placed on your account, so there is nothing you need to do regarding this.**
Your cohort restriction will be removed once you successfully complete your foundational requirement.
2. If you matriculated Fall 2016, you have until the end of the Summer 2017 term to complete your foundational requirement.
Please note the information included above in Scenario #1, as this most likely will be the same process used for students who matriculated Fall 2016 who will not complete their foundational requirement by the end of the Summer 2017 term.
3. If you matriculated Spring 2017, you have until the end of the Fall 2017 term to complete your foundational requirement.
Please note the information included above in Scenario #1, as this most likely will be the same process used for students who matriculated Spring 2017 who will not complete their foundational requirement by the end of the Fall 2017 term. Please be sure to plan your future schedules accordingly so that you can meet your foundational requirement by your designated deadline.
If you still have additional questions after reading this information, please email us at firstname.lastname@example.org. Please be sure to include your full name and nine-digit GTID number (90X-XX-XXXX) in every email.
Have a great day!
OMS CS Advising Team
College of Computing
Georgia Institute of Technology
Friday, January 20, 2017
Subject: Spring 2017 Withdrawing and Registration Holds
**If you have any additional questions after reading the information below, please send a message to email@example.com and include your full name and nine-digit GT ID number (90X-XX-XXXX).**
Hello OMSCS Students,
We hope your Spring 2017 semester is off to a great start! Please read through this entire email carefully.
The following information is available in your Spring 2017 Orientation document that was sent on December 9 (also available online at http://www.omscs.gatech.edu/sites/default/files/images/spring_2017_orientation_document.pdf).
1. Check to see if you have any holds that might prevent you from withdrawing from a course(s). Instructions on how to view holds can be found here: Holds.
2. If you have a hold, you MUST clear it before you can withdraw from a course(s).
- If you have a Graduate Admissions hold:
- Graduate Admissions is missing documentation (probably final official transcripts). For any questions regarding this, please email them at firstname.lastname@example.org or call 404.894.1610.
- If you are located in the Atlanta area and wish to drop off the documents instead of mailing them, you may do so. Graduate Admissions is located in the Savant Building, room 318, on the Georgia Tech campus.
- If you are n ot located in the Atlanta area, please mail your documents to Graduate Admissions (see Section K for the mailing address) or email them to email@example.com.
- If you have a Lawful Presence hold:
- If you have an Immunization hold:
- S end an email to firstname.lastname@example.org and request a Waiver Request Form. Once the waiver is submitted, it is valid for o ne year from the date it is signed. “Distance Learners” do not require proof of immunization but must complete the yearly waiver.
WITHDRAWING FROM A COURSE
For instructions on how to withdraw from a course(s), please visit http://registrar.gatech.edu/students/`withdrawal.php. Once a student has successfully withdrawn from the course, it is our understanding that its status field in OSCAR will change from "**Registered**" to "Course Drop by Student” or “Withdrawn from School”.
Please note the following:
- The deadline to withdraw from a course(s) is Wednesday, March 15 at 4:00pm ET. Once you withdraw from a course(s), you will have a “W” (or “W”s) on your transcript.
- If you withdraw from the only course you are enrolled in, or ALL the courses you are enrolled in, this is called a “withdrawal from school”. A “withdrawal from school” does NOT mean you are dropped from the OMS CS program.
- If you withdraw from school in Spring 2017 and have a record of enrollment for the term (there is a “W” on your transcript), you can still register for the Summer 2017 term.
- For questions regarding refund eligibility and/or disbursement, please visit the Bursar’s Office website (http://www.bursar.gatech.edu/) or contact them directly. The refund schedule is available here: http://www.bursar.gatech.edu/content/refund-calendars. Refer to the “Spring 2017 Refund Calendar" — NOT the "Distance Learning Refund Calendar".
- If you received financial aid, contact the Office of Scholarships & Financial Aid with any questions on how withdrawing may affect your loan (http://www.finaid.gatech.edu/).
- As a reminder, the student-run OMS CS Google + community is a fantastic resource for advice or support from your fellow students: https://plus.google.com/communities/108902554607547634726.
FAQ’s REGARDING WITHDRAWING FROM A SPRING 2017 COURSE(S):
Question: What is the impact of receiving a “W” on my transcript?
Answer: A “W” is visible on your transcript, but it has no impact on your GPA. If you retake a course from which you previously have withdrawn, the “W” from your first attempt and the new grade will appear on your transcript. It is our understanding that at this time, there is no limit on the number of “W’s” a student can have on his/her transcript.
Question: What happens if I withdraw from my Spring 2017 course(s) and do not fulfill my foundational requirement deadline?
Answer: If you have read the emails that have been sent regarding the students whose deadline was the Summer 2016 term or earlier (meaning students who matriculated Fall 2015 or earlier), you will see that a hold was placed on their account (preventing them from registering for courses), and they had to contact our office at a certain point in order to initiate the process of being considered to have their hold removed. While this most likely will be the same process that is used going forward for students who do not complete their foundational requirement by their designated deadline, we cannot guarantee this at this time. Therefore, please be sure to watch for emails sent from our department later this semester regarding the foundational requirement for students whose deadline was the end of the Fall 2016 term (or earlier).
Question: How can I confirm that I have withdrawn from my course(s)?
Answer: To confirm if you withdrew from a course(s) correctly, please view your “Student Detail Schedule” section of OSCAR. The step-by-step instructions on how to view this can be found in Sections F and G of the Spring 2017 Orientation document (linked above). Once a student has withdrawn from his/her course successfully, its status field in OSCAR will change from "**Registered**" to "Course Drop by Student” or “Withdrawn from School”. **Please do not email our office asking for confirmation of your withdrawal, as you will be directed to this email.**
Question: If I withdraw from my Spring 2017 course(s), do I need to complete a Petition to the Faculty form to enroll in Summer 2017 courses?
Answer: As per Georgia Tech policy (http://www.registrar.gatech.edu/students/readmission.php), “Any student, except a part-time graduate student, who withdraws during a term and wishes to return the following term must complete a petition to the faculty form only.” Therefore, since OMSCS students are part-time graduate students, you do not need to submit a "Petition to the Faculty” form if you withdraw from your Spring 2017 course(s).
Question: When would an OMSCS student need to apply for readmission?
Answer: OMSCS students can take a semester off at any time. However, if you take two or more consecutive semesters off (the summer semester counts towards the two consecutive semesters), you must apply for readmission. For more information, please review the Registrar’s Readmission Policy online at: http://www.registrar.gatech.edu/students/readmission.php.
For example, if a student enrolls in a Spring 2017 course and withdraws (which would result in a “W” on his/her transcript), this counts as a record of enrollment for that semester. Therefore, the student would need to sit out the Summer 2017 and Fall 2017 semesters before having to apply for readmission for Spring 2018 (or any semester thereafter).
Question: Who should I contact for questions about refund eligibility?
Answer: For questions regarding refunds, please contact the Bursar's Office. Their contact information can be found on their website at http://www.bursar.gatech.edu.
Question: If I miss the deadline to withdraw, can the OMSCS advisors withdraw me from my course(s)?
Answer: Unfortunately, the OMSCS advisors cannot withdraw students from courses. Therefore, students must withdraw themselves from their course(s) before the deadline of Wednesday, March 15 at 4:00pm ET.
Question: What happens to my academic standing if I withdraw from the Spring 2017 term?
Answer: It is our understanding that if you withdraw from the Spring 2017 term, and you do not have any new grades that would change your status, then your academic standing from the previous term would carry over. Therefore, if you were on academic warning or academic probation after your last enrolled term, then this status would carry over to the Summer 2017 term (if you withdraw from the Spring 2017 term and do not have any new grades to change your academic standing).
Question: What happens to my access in T-Square/Piazza once I withdraw from a course(s)?
Answer: If you withdraw from a Spring 2017 course(s), please note that your access to T-Square and Piazza may not update immediately. It is our understanding that your access to Piazza should update on its own within the next couple of weeks after you withdraw from the course(s). If an extended amount of time passes, and you still have access to T-Square, please contact your TA(s) and/or your instructor(s) first. If they are unable to assist you, please contact the Technology Services Organization (TSO). Their contact information can be found online at https://support.cc.gatech.edu/.
If you have additional questions after reading this entire message, please email us at email@example.com. Please be sure to include your full name and nine-digit GTID number (90X-XX-XXXX) in every email.
Enjoy the spring semester!
OMS CS Advising Team
College of Computing
Georgia Institute of Technology